Product information
- Product names, SKU list and complete ingredients or formula.
- Final retail label artwork and product / packaging photographs.
- Manufacturer details and country of origin.
- Storage instructions, batch details and remaining shelf life.
- Relevant specification and test records where your importer requests them.
Commercial and cargo records
| Record | Check |
|---|---|
| Commercial invoice | Seller, buyer, detailed goods description, quantities, values and agreed trade terms. |
| Packing list | SKU / carton breakdown, net and gross weights, outer dimensions and shipment marks. |
| Cargo brief | Pickup city, finished pack format, carton or pallet count and stackability. |
| Transport documents | Details agreed with the freight team for the specific movement. |
Importer and filing arrangements
Record the importer of record and broker contact. Identify the FSVP importer where applicable and confirm the relevant information with the responsible party. Keep facility registration questions, Prior Notice and customs security filing questions separate.
A checklist is not a declaration that every listed record is required for every product. The product category, origin, processing and commercial circumstances determine additional obligations. Resolve that with the appropriate professional before departure.
Warehouse receiving information
- Full delivery address, ZIP code and receiving contact.
- Appointment and inbound reference instructions.
- Pallet, carton and label requirements.
- Dock, forklift, liftgate and access restrictions.
- Minimum remaining shelf life at receipt.
Download a working copy
The CSV is a preparation checklist with blank status fields. It is not a customs form or a completed regulatory filing.
Download shipment checklist (CSV) ↓Once collected, prepare a shipment enquiry or email your document brief to Haishun. Avoid sending facility passwords or registration PINs in an initial enquiry.